Rooming List, Check-In/Out

Accurate rooming lists are essential for organized group accommodation. Capavia prepares and updates detailed guest lists based on your attendee profiles and shares them directly with partner hotels, eliminating errors and delays at check-in.

We coordinate early arrivals, late departures, and last-minute changes without disrupting the hotel’s flow or the guest experience. Whether managing large delegations or individual speaker stays, our team ensures that each room is assigned, confirmed, and ready on time.

Capavia also supports efficient check-out processes and handles group departures with attention to timing, billing accuracy, and guest satisfaction. We turn a complex process into a seamless part of your event logistics.