Hotel Accommodation Services
Strategic Accommodation Solutions for Business Travel
Hotel stays are an essential part of any corporate travel program—and Capavia ensures they’re never left to chance. We provide carefully selected, policy-aligned accommodation services designed to match your company’s budget, preferences, and travel requirements.
From short stays to extended trips, we manage hotel bookings with attention to location, rate conditions, cancellation flexibility, and traveler profiles. Every reservation is made with cost-awareness, duty-of-care, and brand standards in mind.
Our platform provides access to preferred hotel partners, negotiated corporate rates, and a seamless booking experience for travelers and coordinators alike. Travelers benefit from comfort and consistency, while companies maintain full visibility and control over spend and policy compliance.
Capavia transforms hotel booking into a streamlined, reliable part of your travel strategy—supporting productivity, satisfaction, and trust throughout every journey.
- Individual Hotel Bookings
- Group Hotel Bookings
- Long-Term Stay Arrangements
- Preferred Hotel Program
Individual Hotel Bookings
For professionals traveling independently, accommodation plays a key role in ensuring focus, rest, and productivity. Capavia approaches each individual hotel booking with a clear understanding of both business goals and traveler expectations.
We prioritize location efficiency, hotel standards, flexibility for changes, and alignment with your company’s travel policy. Through our network of trusted accommodation partners, we offer consistent quality and competitive rates across all destinations.
Each reservation includes timely confirmation, full documentation, and reliable support in case of adjustments. Whether it’s a short-term stay or a multi-night trip, we ensure comfort without compromising control.
Capavia integrates individual hotel bookings into your broader travel management process—professionally managed, thoughtfully selected, and designed for business continuity.
Group Hotel Bookings
When business teams travel together, accommodation logistics become more complex—but also more important. Capavia handles group hotel bookings with precision, ensuring your teams stay together, on schedule, and within budget.
We evaluate hotel availability based on event location, team size, company travel policy, and internal preferences. Whether for a training program, project launch, incentive trip, or corporate conference, we coordinate reservations that support comfort, efficiency, and consistency.
Our team ensures that room allocations, check-in processes, billing, and changes are centrally managed. Travelers benefit from a seamless experience, while coordinators retain full visibility and control.
Capavia transforms group hotel booking from a manual task into a professionally managed part of your broader business travel strategy.
Long-Term Stay Arrangements
When business travel extends beyond a few nights, accommodation needs shift. Capavia provides tailored long-term stay arrangements that reflect the specific demands of extended assignments, training programs, or relocations.
We evaluate each case to select the most suitable accommodation type—whether that’s a long-stay hotel, serviced apartment, or a preferred corporate housing provider. Every booking takes into account duration, comfort standards, cost-efficiency, and policy alignment.
Our team coordinates move-in/out logistics, billing, reservation extensions, and change requests to ensure consistency throughout the stay. Travelers benefit from a more stable, home-like environment, while companies retain control over spend and compliance.
Capavia turns long-term travel into a structured, comfortable, and professionally supported experience—built to match your business rhythm.
Preferred Hotel Program
Capavia’s Preferred Hotel Program is designed to bring clarity and cost control to business travel. By partnering with a trusted network of hotels, we help companies secure negotiated rates, consistent service standards, and faster booking processes across frequently used destinations.
Each property in the program is evaluated based on location, safety, cancellation terms, and alignment with your travel policy. This allows travelers to enjoy predictable comfort while travel managers retain visibility and control.
We manage contract coordination, updates, traveler communication, and support throughout the lifecycle of the program. Preferred options can be integrated into booking platforms for ease of access and automatic policy compliance.
Malmö, Sweden