About Us
About Us
Capavia provides integrated corporate travel, meetings, and event management solutions for organizations operating across international markets. We plan and manage business travel, corporate events, and global meetings through a single, coordinated operational structure designed to ensure efficiency, consistency, and control.
Our services cover flight and accommodation management, executive transfers, venue sourcing, and technical event production, supported by a trusted global partner network and 24/7 operational availability. By combining procurement expertise with structured planning and technology-enabled processes, we deliver reliable, scalable solutions tailored to each client’s operational needs.
- Who We Are
- What We Do
- How We Work
- Why Capavia
Who We Are?
Capavia is a full-service travel and event management company born out of the belief that corporate mobility should be as intelligent, seamless, and responsive as the businesses it supports.
Headquartered in Sweden and servicing clients across Europe, the Middle East, and beyond, we specialize in integrated, round-the-clock solutions for business travel, corporate events, and global meetings.
Our name -Capavia- is more than a label; it’s a commitment. A reflection of our promise to be available, reliable, and accountable at all hours, on all days, across all time zones. We act as an extension of your internal operations, aligning ourselves with your corporate culture, your pace of work, and your standards of excellence.
In a fast-moving global landscape where logistics, compliance, and experience must converge seamlessly, we deliver not just services but strategic execution with purpose, clarity, and control.
With a deep commitment to digital innovation, data security, and sustainable operations, Capavia offers future-ready solutions that meet modern business expectations across all sectors.
Headquartered in Sweden and servicing clients across Europe, the Middle East, and beyond, we specialize in integrated, round-the-clock solutions for business travel, corporate events, and global meetings.
Our name -Capavia- is more than a label; it’s a commitment. A reflection of our promise to be available, reliable, and accountable at all hours, on all days, across all time zones. We act as an extension of your internal operations, aligning ourselves with your corporate culture, your pace of work, and your standards of excellence.
In a fast-moving global landscape where logistics, compliance, and experience must converge seamlessly, we deliver not just services but strategic execution with purpose, clarity, and control.
With a deep commitment to digital innovation, data security, and sustainable operations, Capavia offers future-ready solutions that meet modern business expectations across all sectors.
What We Do?
We bring every moving part of your business travel and corporate event planning under one umbrella, synchronized into a single, intelligent operational flow. From strategic planning to on-site execution, our services are designed to empower you with full visibility, flexibility, and results.
Our core competencies include:
• International and domestic flight coordination
• Hotel procurement and contract negotiation
• Executive and VIP transfer management
• Venue sourcing and negotiation across key global markets
• Technical infrastructure support (audio, video, lighting, stage design)
• Simultaneous interpretation and multilingual team support
• Team-building experiences and incentive travel
• Event branding, logistics planning, and post-event reporting
From private leadership retreats to multi-country incentive programs and large-scale congresses hosting thousands of delegates, our multidisciplinary teams orchestrate every element with precision, consistency, and refined execution.
And while we execute the complex, we communicate simply providing your stakeholders with clarity, cost control, and time savings at every turn.
We also integrate smart technologies that streamline approvals, automate reporting, and enhance coordination across all departments.
Our core competencies include:
• International and domestic flight coordination
• Hotel procurement and contract negotiation
• Executive and VIP transfer management
• Venue sourcing and negotiation across key global markets
• Technical infrastructure support (audio, video, lighting, stage design)
• Simultaneous interpretation and multilingual team support
• Team-building experiences and incentive travel
• Event branding, logistics planning, and post-event reporting
From private leadership retreats to multi-country incentive programs and large-scale congresses hosting thousands of delegates, our multidisciplinary teams orchestrate every element with precision, consistency, and refined execution.
And while we execute the complex, we communicate simply providing your stakeholders with clarity, cost control, and time savings at every turn.
We also integrate smart technologies that streamline approvals, automate reporting, and enhance coordination across all departments.
How We Work
At Capavia, every client relationship begins with understanding your needs, your business objectives, your internal workflows. We don’t just react; we anticipate.
We listen actively. We plan comprehensively. We deliver relentlessly.
Our operations are structured around three core pillars:
1. Integration
We embed our processes within yours, working with your procurement systems, travel policies, risk management protocols, and internal approval chains. We design seamless end-to-end journeys that feel like an extension of your own infrastructure.
2. Visibility & Control
Our centralized system architecture gives you real-time access to all bookings, expenditures, timelines, and changes. No surprises. No disconnects. Just clear data and actionable insights, always at your fingertips.
3. Global Agility
We operate through a carefully curated network of verified global partners -hotels, DMCs, venues, airlines, AV companies- ensuring delivery at the local level with consistent global standards. From São Paulo to Stockholm, we provide the same level of professionalism, accountability, and excellence.
We’re not in the business of templates, we’re in the business of tailored solutions. Whether you need last-minute travel support for a single executive or are planning a two-week multinational roadshow, we approach your goals with the same attention to detail, urgency, and care.
Whether you’re a fast-scaling startup or a global enterprise, our scalable service model flexes to fit your operational structure and growth trajectory.
We listen actively. We plan comprehensively. We deliver relentlessly.
Our operations are structured around three core pillars:
1. Integration
We embed our processes within yours, working with your procurement systems, travel policies, risk management protocols, and internal approval chains. We design seamless end-to-end journeys that feel like an extension of your own infrastructure.
2. Visibility & Control
Our centralized system architecture gives you real-time access to all bookings, expenditures, timelines, and changes. No surprises. No disconnects. Just clear data and actionable insights, always at your fingertips.
3. Global Agility
We operate through a carefully curated network of verified global partners -hotels, DMCs, venues, airlines, AV companies- ensuring delivery at the local level with consistent global standards. From São Paulo to Stockholm, we provide the same level of professionalism, accountability, and excellence.
We’re not in the business of templates, we’re in the business of tailored solutions. Whether you need last-minute travel support for a single executive or are planning a two-week multinational roadshow, we approach your goals with the same attention to detail, urgency, and care.
Whether you’re a fast-scaling startup or a global enterprise, our scalable service model flexes to fit your operational structure and growth trajectory.
Why Capavia
Because you need more than a vendor, you need a partner.
Because you deserve 24/7 support, not just during office hours.
Because you manage complexity, and we make it simple.
Because your business moves fast, and we move with you.
We believe exceptional results are achieved when logistics become invisible, freeing you to focus on what truly matters: your people, your message, and your mission.
Because we build long-term partnerships rooted in trust, human connection, and a shared commitment to excellence.
Let Capavia be your momentum partner.
Let’s go further, smarter, together.
Because you deserve 24/7 support, not just during office hours.
Because you manage complexity, and we make it simple.
Because your business moves fast, and we move with you.
We believe exceptional results are achieved when logistics become invisible, freeing you to focus on what truly matters: your people, your message, and your mission.
Because we build long-term partnerships rooted in trust, human connection, and a shared commitment to excellence.
Let Capavia be your momentum partner.
Let’s go further, smarter, together.
CONTACT US
Address: Lönngatan 60 E, 214 49
Malmö, Sweden
Malmö, Sweden